{"id":16263042,"date":"2025-10-08T11:19:31","date_gmt":"2025-10-08T11:19:31","guid":{"rendered":"https:\/\/goodgrants.com\/nicht-kategorisiert\/die-5-besten-praktiken-zur-automatisierung-von-grant-management-workflows-ein-leitfaden-fuer-moderne-foerdermittelgeber\/"},"modified":"2026-07-16T14:55:34","modified_gmt":"2026-07-16T14:55:34","slug":"die-5-besten-praktiken-zur-automatisierung-von-grant-management-workflows-ein-leitfaden-fuer-moderne-foerdermittelgeber","status":"publish","type":"post","link":"https:\/\/goodgrants.com\/de\/ressourcen\/artikel\/die-5-besten-praktiken-zur-automatisierung-von-grant-management-workflows-ein-leitfaden-fuer-moderne-foerdermittelgeber\/","title":{"rendered":"5 Best Practices zur Automatisierung von F\u00f6rdermittel-Workflows: Ein Leitfaden f\u00fcr moderne F\u00f6rderorganisationen"},"content":{"rendered":"

[et_pb_section fb_built=“1″ _builder_version=“4.27.4″ _module_preset=“default“ global_colors_info=“{}“][et_pb_row _builder_version=“4.27.4″ _module_preset=“default“ width=“100%“ global_colors_info=“{}“][et_pb_column type=“4_4″ _builder_version=“4.27.4″ _module_preset=“default“ global_colors_info=“{}“][et_pb_text _builder_version=“4.27.7″ _module_preset=“default“ global_colors_info=“{}“]<\/p>\n

According to research, grants comprise 19% of all charitable giving<\/a>\u2014meaning grantmakers and their work are often the backbone for nonprofit success and impact. However, facilitating all of that funding can come with quite a few administrative burdens for grantmakers<\/a>.<\/p>\n

While manual grant management is possible and even popular among grantmaking entities, managing the grants process by hand (multiple disjointed tools, human-only verification and spreadsheet-based tracking) can create significant inefficiencies, increase the risk of errors and limit an organisation’s ability to scale its impact.<\/p>\n

More than that, it can take away precious time that grantmakers could be spending on more important tasks like strengthening the grantee-funder relationship<\/a> and building grantee capacity\u2014and most importantly, advancing the mission-critical work that creates lasting change in the communities they serve.<\/p>\n

In this article, we\u2019ll cover exactly how grantmakers can streamline the grants management process so the entire process is more efficient, effective and impactful for everyone.<\/p>\n

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In this article:<\/p>\n

    \n
  1. Map your current grantmaking<\/a><\/li>\n
  2. Streamline applications and reviews<\/a><\/li>\n
  3. Automate eligibility and compliance checks<\/a><\/li>\n
  4. Automate communications and notifications<\/a><\/li>\n
  5. Streamline grant reporting<\/a><\/li>\n
  6. Frequently asked questions, answered<\/a><\/li>\n<\/ol>\n

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    Ready to transform your grantmaking?
    <\/strong>Learn more about Good Grants.<\/p>\n

    [\/et_pb_text][et_pb_button button_url=“https:\/\/goodgrants.com\/de\/testversion\/“ url_new_window=“on“ button_text=“Get a 14-day free trial “ button_alignment=“left“ _builder_version=“4.27.7″ _module_preset=“default“ custom_button=“on“ button_text_size=“17px“ button_text_color=“#000000″ button_bg_color=“RGBA(255,255,255,0)“ button_font=“|600|||on||||“ button_icon=“||divi||400″ button_icon_color=“#05ca8b“ custom_margin=“||||false|false“ custom_padding=“|||0px|false|false“ locked=“off“ global_colors_info=“{}“ button_icon_color__hover_enabled=“on|hover“ button_icon_color__hover=“#5A37D4″][\/et_pb_button][\/et_pb_column][et_pb_column type=“1_5″ _builder_version=“4.27.4″ _module_preset=“default“ global_colors_info=“{}“][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=“4.27.7″ _module_preset=“default“ width=“100%“ global_colors_info=“{}“][et_pb_column type=“4_4″ _builder_version=“4.27.7″ _module_preset=“default“ global_colors_info=“{}“][et_pb_text module_id=“map-your-current-grantmaking“ _builder_version=“4.27.7″ _module_preset=“default“ global_colors_info=“{}“]<\/p>\n

    1. Map your current grantmaking<\/h2>\n

    Before jumping into the ins and outs of grants automation, it\u2019s important to first understand the current state of your grantmaking processes. An audit of your workflow is essential to figuring out where your system is bottlenecked, error-prone and just plain frustrating.<\/p>\n

    To do that, document all touchpoints across the grant lifecycle (pre-application through closeout) and note where things could be improved and become more efficient. Consider chatting with staff to find out what\u2019s administratively burdensome or difficult and check in with past grantees to ask about their experiences, too. You might find out exactly where major issues lie faster than you think.<\/p>\n

    Once you\u2019ve conducted an audit, set some baseline metrics for improvement, or goals you\u2019re hoping automation will help you achieve. This might include reducing rates of error or even improving applicant satisfaction.<\/p>\n

    Back to top<\/a><\/p>\n

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    2. Streamline applications and reviews<\/h2>\n

    One of the best time-saving automation tips for grantmakers<\/a> is to adopt a software that allows your grantmaking foundation to handle everything in one central automated grants management system\u2014from application to close out. This can help your team improve cycle times, reduce bottlenecks and errors and overall make the process smoother for everyone.<\/p>\n

    With software like Good Grants, grantmakers can take advantage of features like:<\/p>\n

    Action flows:<\/strong> Configure a multi-stage workflow to automatically move applications through the grant lifecycle. Perfect for application approval, nomination acceptance, in-depth review rounds and more. This is particularly useful for organisations looking to automate grant review across multiple teams or departments.<\/p>\n

    Automatic scoring:<\/strong> Perfect for screening applications and pre-qualification, auto-scoring drastically reduces the effort of sifting through individual applications by automatically scoring answers using your unique and pre-defined opportunity criteria.<\/p>\n

    Decision score matrices and leaderboards:<\/strong> Examine scoring in detail, application by application, with a matrix view of all reviewers and a breakdown of their scoring input. Then, view your review dashboard for live, real-time calculated and tabulated results.<\/p>\n

    Back to top<\/a><\/p>\n

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    3. Automate eligibility and compliance checks<\/h2>\n

    Another great way to automate the grant management process is by using automatic eligibility and compliance checks to ensure that your grants process is accurate and compliant. Using a grant lifecycle management platform with automated compliance checks like Good Grants, foundations can access built-in:<\/p>\n

    Eligibility screening:<\/strong> Good Grants\u2019 eligibility screener<\/a> helps deliver a better quality experience for all participants by diverting ineligible applications automatically\u2014saving everyone time, energy and effort. This is especially valuable for ecucation grant automation programs and government agencies managing high volumes of applicants, where manual screening is simply not scalable.\u00a0<\/p>\n

    Compliance auditing:<\/strong> Maintain a detailed and searchable record of all user activity within your Good Grants program with an audit log. Applications, categories, downloads, funds, users and more can all be found within audit log searches.<\/p>\n

    Back to top<\/a><\/p>\n

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    4. Automate communications and notifications<\/h2>\n

    Effective grantmaking thrives on clear, consistent communication. Yet without streamlined systems, both grantmakers and grantees find themselves trapped in endless email chains, answering the same questions repeatedly and losing valuable time to administrative friction rather than meaningful collaboration.<\/p>\n

    To avoid that, grantmakers should automate their communications with:<\/p>\n

    Triggered email notifications:<\/strong> With Good Grants, grantmakers can send emails to users automatically based on triggered events, such as application submitted, user registered and more.<\/p>\n

    Broadcast emails:<\/strong> Instead of sending one-off communications, send bulk email communications targeted to specific program participants based on roles, activities and more.<\/p>\n

    In-application support:<\/strong> Add hint and help text to individual questions or fields so grantees to submit their applications simply and easily with very little back and forth communication.<\/p>\n

    Back to top<\/a><\/p>\n

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    5. Streamline grant reporting<\/h2>\n

    Grant reporting can be incredibly burdensome\u2014for both grantmakers and their grantees. Manual processes include compiling data from multiple sources, reformatting information, tracking documentation and coordinating approvals across teams.<\/p>\n

    To reduce the burden on both sides of the process, grantmakers can use software like Good Grants to:<\/p>\n

    Manage post-award performance simply and easily:<\/strong> Keep funding on track and grant performance in check by soliciting programmatic, financial, KPI or other pertinent grantee reports, at any time\u2014all in one place. Following grant reporting automation best practices, scheduling these reports from the outset of your program ensures nothing is missed and grantees are never caught off guard.<\/p>\n

    Export data and bulk downloads:<\/strong> Access all your data and reports easily with quick and easy spreadsheet exports and bulk downloads of applications and other relevant data.<\/p>\n

    Simplify grant applications:<\/strong> Give grantees access to a one-stop shop for all of their reporting with the ability to upload images, documents or other files in one convenient place.<\/p>\n

    Back to top<\/a><\/p>\n

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    Automate your grant management with Good Grants<\/h2>\n

    Managing the grants lifecycle can be incredibly burdensome for grantmakers\u2014and take precious time away from more important tasks that help to amplify impact.<\/p>\n

    With Good Grants, grantmaking foundations can automate and streamline every stage of the grant cycle, from application to closeout and finally reduce bottlenecks, errors and delays\u2014and make more impact than ever.<\/p>\n

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    Frequently asked questions<\/h2>\n

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